Recorder Notification Program Services
Summary
The County of San Mateo (County), through its Office of the Assessor-County Clerk-Recorder-Elections (ACRE), invites sealed written bids from qualified contractors to provide secure, accurate, and timely document-notification processing, printing, mail preparation, and mailing services for the Recorder Notification Program required by California Government Code § 27297.7.
The selected Contractor will receive access to County-approved transaction data and images for recorded documents, generate and mail notices as per the approved County template to the required recipient address, provide operational controls, reconciliation, proof of mailing, reporting, incident response, and audit support. Notices must be mailed early enough to ensure the County complies with the statutory requirement to notify within 30 days after recordation.
The County anticipates issuing an agreement in 2026. The selected contractor must complete implementation, testing, and readiness activities to ensure services commence in January 2027. The County estimates an average monthly volume of approximately 2000 notices, with peak volumes that may reach double that number.
If awarded, the resulting Agreement shall have a term of one (1) year. In addition, the County shall have an option to renew the Agreement for up to two (2) additional one-year terms for a total term not to exceed three (3) years.
Email Address for Protests: Protest@smcgov.org
Details
| Solicitation Number | 2027-IFB-00158 |
| Type | Active |
| Posted | 2026-10-20 3:00AM EDT (20 days ago) |
| Response Deadline | 2026-11-10 1:00PM EST (in 15 hours) |
| City | Redwood City |
| State | CA |
| ZIP | 94063 |
Description
The County of San Mateo (County), through its Office of the Assessor-County Clerk-Recorder-Elections (ACRE), invites sealed written bids from qualified contractors to provide secure, accurate, and timely document-notification processing, printing, mail preparation, and mailing services for the Recorder Notification Program required by California Government Code § 27297.7.
The selected Contractor will receive access to County-approved transaction data and images for recorded documents, generate and mail notices as per the approved County template to the required recipient address, provide operational controls, reconciliation, proof of mailing, reporting, incident response, and audit support. Notices must be mailed early enough to ensure the County complies with the statutory requirement to notify within 30 days after recordation.
The County anticipates issuing an agreement in 2026. The selected contractor must complete implementation, testing, and readiness activities to ensure services commence in January 2027. The County estimates an average monthly volume of approximately 2000 notices, with peak volumes that may reach double that number.
If awarded, the resulting Agreement shall have a term of one (1) year. In addition, the County shall have an option to renew the Agreement for up to two (2) additional one-year terms for a total term not to exceed three (3) years.
Email Address for Protests: Protest@smcgov.org
Contact
| Name | Jimmy Chu |
| Email / phone | 🔒 Available with Pro Upgrade |